Setting up for 10-01-24 OOD Rule Changes

Setting Up Services

Below is a list of the Forms that Brittco supports. Each Form corresponds to a Template number which will provide the Form as it relates to the OOD Rules for a given time period. For example, Site Development is a service that uses Form 4.  If the service is setup for Template 30, then you will get a form that supports the OOD rules BEFORE 10-01-24.  If you setup a service using Template 40, you will get the Form that complies with the new rules starting 10-01-24.

So it's important to setup new services using the new Templates (40-49).  You already have the services setup for Templates 30-39, and we don't recommend changing those.  Rather, it's best to create new services so that you can support authorizations BEFORE and AFTER 10-01-24.  

Here is a video demonstration for setting up a Site Development service:

Link Service to Authorization

Once the services have been setup, the next step is to link each new authorization to the corresponding service.  This is done on the Authorization screen:

1. Select the authorization

2. Go to the Service dropdown menu, scroll to the service you want for that auth, and click.

3. Click the save button.

4. You will now see that new service listed with the auth in the main window.

Here is a video example:

Use Flat Fee if Billing Amount is Incorrect

We have done our best to update the Forms and Rates per the new 10-01-24 rules.  There may be rare cases where the billing amounts do not calculate correctly.  You can report this to our Tech Support team, or you can also change the UOS to "Flat", and just manually enter the correct billing units and amounts.

List of Forms

Form #	Form Name	Template #
Pre-10/01/24
4	Job & Site Development (Form 4)	30
5	Job Placement & Tier III (Form 5)	31
6	Tier I and JD Plan (Form 6)	38
7	General Services (Form 7)	32
8	Work Activities & Assessment (Form 8)	33
9	Vocational Evaluation (Form 9)	34
10	Transportation (Form 10)	35
13	Pre-ETS (Form 13)	36
16	Summer Youth Work Experience (Form 16)	37
After 10/01/24
3	Intake Acknowledgement	49
4	Monthly Job & Site Development (Form 4)	40
5	Job Development Parts 2 & 3 (Form 5)	41
6	Part 1 & JSA Plan (Form 6)	48
7	General Services (Form 7)	42
8	Work Activities & Assessment (Form 8)	43
10	Transportation (Form 10)	45
13	Pre-ETS UOS (Form 13)	46
16	Summer Youth Experience (Form 16)	N/A

For Template 48 (OOD Form 6), the JSA form is not supported in Brittco.  You can follow these steps as a work-around:

1. Open OOD's Form 6.
2. Fill out the Job Assistance Plan.
3. Print to PDF from page 3 to the end,  This will result in a PDF of just the Job Assistance Plan.
4. In Brittco's VR, create the billing and invoice report as usual.  This will result in the invoice as a PDF.
5. Using Acrobat, you can merge the two PDF documents into one document.