For HPC clients using ADL, there are two methods for billing this data. The first method is to create the billable flat file from the DODD website and then upload that flat file. With this method, ADL client billing is done apart from all other billing in the BID system.
The second method is to incorporate the ADL clients into the BID billing process and include the corresponding ADL billing data in with all the rest of the billing data. With this method, there is only one billing flat file that is uploaded (all ADL data is included).
To setup BID for the first method (ADL as its own flat file), you must set the ADL rate for each client on the Client Information screen:
When a client ADL rate is set, all ADL billing data for that client will be created and treated as all other billing data. If the ADL billing is handled outside of Brittco, be sure to set the 'Exclude ADL from Invoice' checkbox. This will ensure that the ADL billing data will be excluded when creating a BID invoice flat file. The "excluded" ADL billing will appear on the billing setup screen, but not on the Reconciliation screen.
For method two (one billing flat file), you can setup the ADL rate as an HPC Location rate or a client ADL rate. As an HPC Location rate, all clients in that location will get the same rate. It is setup here:
Whether the ADL rate is based on the HPC Location or the client, billing data will automatically be created and included on the invoice along with all other billing data (unless the exclude is used as explained above).
If both a Client ADL rate is setup AND an ADL rate for the HPC location is also setup, the Client ADL rate will take precedence.
Also note that the number of billing units will always be set to 1 per day.
It's important to remember that when the client ADL rate changes by the DODD (and sometimes this can be weekly), the Client ADL Rate will need to be updated as shown above.